Vacancy Announcement: Administrative Assistant (temporary roster position during planned maternity leave)

Position: Administrative Assistant
Organization: Public Foundation “OSCE Academy in Bishkek”
Location: Bishkek, Kyrgyz Republic, 1 A Botanichesky pereulok
Duration: Full-time (temporary roster position during planned maternity leave)
Application deadline: 15 May 2024

The OSCE Academy in Bishkek, Kyrgyzstan invites applications to its temporary position of Administrative Assistant. Actual dates of employment will be communicated with the most successful candidate upon budget availability.

The OSCE Academy in Bishkek is a public foundation, created in 2002 as a result of the partnership between the Kyrgyz Government and the Organization for Security and Co-operation in Europe (OSCE). The OSCE Academy promotes values and principles of the OSCE through research, post-graduate education, professional trainings, and intellectual exchange.

The OSCE Academy provides an excellent opportunity to gain valuable experience in the Administrative Unit. Its professional and dynamic team, the opportunity to acquire and develop qualifications in an educational institution within an international context are the advantages of working at the OSCE Academy in Bishkek.

Key duties and responsibilities of the Administrative Assistant are as follows:

Under the supervision of the Deputy Director and HR Specialist, the Administrative Assistant will be working on the following tasks:

• Arrange documents for obtaining entry/exit visas for students and faculty, trainers and participants of trainings, seminars and conferences, for staff members according to the KR legislation;
• Arrange timely registration of foreign citizens;
• Assist on booking air tickets to staff members, students, guests, trainers, training participants, alumni of the Academy;
• Carry out analysis and drafting of documents (contracts, letters, orders, internal documents and office correspondence);
• Conduct correspondence with government bodies, originations and partners of the Academy;
• Draw up and conclude contracts, agreements, track their execution, statuses and validity periods;
• Draw up plans, reports in accordance with job functions;
• Implement other duties at the request of the administration.

Qualifications and eligibility:

• Completed BA degree and/or diploma of higher education;
• Experienced PC user (knowledge of MS Office programmers, learning web-platforms);
• Fluency in Russian and English (written and oral) languages;
• Knowledge of Kyrgyz language is an asset.
• Ability to work independently, timely implement tasks;
• Ability to learn fast, a developed sense of responsibility, communication skills and ability to work in a team;
• Excellent analytical skills, experience of working with a large amount of information and documentation within a short period of time;
• Experience in relevant areas is an asset.

Interested applicants should submit their application in Russian and/or English including:
1) Cover Letter, one A4 page with no more than 300 words
2) CV of maximum 2 pages
3) Two reference letters (dated 2020 - 2023);
4) Copies of diplomas, certificates and other documents to support the declared candidacy

Interested candidates should apply by sending all required documents (one single file in PDF format) via e-mail to: vacancies@osce-academy.net with the Subject “Vacancy of Administrative Assistant (roster position)”.

Deadline is: 15 May 2024, 18:00 Bishkek time

Applications that do not meet the requirements will not be accepted for consideration!

Only successfully selected candidates will be notified of further selection procedures.

The OSCE Academy in Bishkek is an equal-opportunity institution. It operates on the principle of non-discrimination. All recruitment decisions are taken on the basis of best qualification of the candidates, with consideration of regional and gender balance.