Vacancy Announcement: Administrative Assistant

Event venue: OSCE Academy

Position: Administrative Assistant
Organization: Public Foundation “OSCE Academy in Bishkek”
Location: Bishkek, Kyrgyz Republic, 1 A Botanichesky pereulok
Format: Full-time based on the Contract
Term: Temporary appointment of an individual to perform the duties and responsibilities of an employee on maternity leave.
Start date: TBC

The OSCE Academy in Bishkek is a public foundation, created in 2002 as a result of the partnership between the Kyrgyz Government and the Organization for Security and Co-operation in Europe (OSCE). The OSCE Academy promotes values and principles of the OSCE through research, post-graduate education, professional trainings, and intellectual exchange. The OSCE Academy provides an excellent opportunity to gain valuable experience in the Administrative Department. Its professional and dynamic team, the opportunity to acquire and develop qualifications in an educational institution within an international context are the advantages of working at the OSCE Academy in Bishkek.

Key duties and responsibilities of the Administrative Assistant are as follows:

• To arrange documents for obtaining entry/exit visas for students and faculty, trainers and participants of trainings, seminars and conferences, for staff members in accordance with the Kyrgyz legislation;
• To arrange timely registration of foreign citizens affiliated with the Academy’s activities;
• To assist in arranging travels, booking air tickets for staff members, students, guests, trainers, training participants, alumni of the Academy;
• To carry out statistics, draft job-related documents (contracts, letters, orders, internal documents and office correspondence).
• To arrange signature of necessary documents by the Management and track their proper execution, status and validity periods;
• To conduct necessary correspondence with government bodies, originations and partners of the Academy when needed or requested by the Management;
• To prepare plans, reporting inputs in accordance with job functions and as set by the Academy’s rules;
• To perform other duties as required by the position.

Qualifications and eligibility

• Completed BA degree and/or diploma of higher education;
• Experienced PC user (knowledge of MS Office programmers, learning web-platforms);
• Fluency in Russian and English (written and oral) languages;
• Knowledge of Kyrgyz language is an asset.
• Ability to work independently, timely implement tasks;
• Ability to learn fast, a developed sense of responsibility, communication skills and ability to work in a team;
• Excellent analytical skills, experience of working with a large amount of information and documentation within a short period of time;
• Experience in relevant areas is an asset.

Interested and qualified applicants should signify their interest in writing by submitting their applications by 10 November 2024 6.00 p.m. Bishkek time to the following e-mail: vacancies@osce-academy.net with the Subject “Vacancy of Administrative Assistant (temporary position)” and having attached the following documents in Russian and/or English that must be merged into one PDF file:

1) Cover Letter, one A4 page with no more than 300 words.
2) CV of maximum 2 pages.
3) One reference letter (dated 2020 - 2023).
4) Copies of diplomas, certificates and other documents to support the declared candidacy

Applications that do not meet the above requirements will not be accepted for consideration.

Only successfully selected candidates will be notified of further selection procedures.

The OSCE Academy in Bishkek is an equal-opportunity institution. It operates on the principle of non-discrimination. All recruitment decisions are taken on the basis of best qualification of the candidates, with consideration of regional and gender balance.