Vacancy Announcement: Admission Assistant

Event venue: OSCE Academy

Position: Admission Assistant
Organization: Public Foundation “OSCE Academy in Bishkek”
Location: Bishkek, Kyrgyz Republic, 1 A Botanichesky pereulok
Format: Full-time based on the Contract
Start date: TBC

The OSCE Academy in Bishkek is a public foundation, created in 2002 as a result of the partnership between the Kyrgyz Government and the Organization for Security and Co-operation in Europe (OSCE). The OSCE Academy promotes values and principles of the OSCE through research, post-graduate education, professional trainings, and intellectual exchange. The OSCE Academy provides an excellent opportunity to gain valuable experience in the Department of Education. Its professional and dynamic team, the opportunity to acquire and develop qualifications in an educational institution within an international context are the advantages of working at the OSCE Academy in Bishkek. The post of Admission Assistant is an important role within a very busy Education Department. The start date will be discussed with the most successful candidate upon completion of the selection process.

Admission Assistant is expected to:

- develop Students’ Recruitment strategy for 5 years (with annual review and updates when necessary);
- arrange advertisement of Academy’s Master, Bachelor and Summer School programmes throughout the year, prepare and distribute admissions/marketing materials;
- ensure the Academy's high visibility among interested target audiences (universities, schools, etc.), in Central Asia, Mongolia and Afghanistan;
- organize and participate in the meetings and visits to the universities, schools, youth unions, etc. and present the Academy’s programmes to the target audiences;
- organize Open House Days at the OSCE Academy;
- draft, format, print and scan documents as instructed;
- find and facilitate the process of the Academy’s participation at educational fairs in Central Asian countries;
- prepare reports, provide necessary support during admission process as required by the administration and Education Department, assist in planning and arranging related events;
- ensure smooth running of the Admissions Office;
- ensure the manual and electronic filing system is correct and kept up-to-date;
- maintain the current and develop paper filing systems for all applicants;
- track the status of applications on the admissions platform Embark, providing feedback to the applicants;
- perform other duties as specified in the Contract.

Qualifications and eligibility:

- MA degree and/or diploma of higher education in the social sciences, liberal arts, or a related field;
- at least three years of working experience in higher education and on office environment;
- excellent knowledge of oral and written Russian and English (knowledge of Kyrgyz language will be an asset);
- experience in working with online application platforms, with a variety of software packages to manage data, produce documents and presentations;
- proficient user of Microsoft Office Suite;
- experience of working with universities in the CA region is an asset;
- excellent analytical skills, experience of working with a large amount of information and documentation within a short period of time;
- proven track record of setting up and running a range of administrative tasks;
- experience of dealing with a vast number of email and telephone enquiries;
- excellent organizational skills with the ability to prioritize work and meet deadlines;
- the ability to work independently and as part of a small team;
- knowledge and awareness of the importance of confidentiality and data protection;
- high level of stress resistance;
- able to use imagination to problem-solve and undertake tasks in the most effective way possible;
- reliable, flexible, able to travel in the wider region of Central Asia.

Interested and qualified applicants should signify their interest in writing by submitting their applications by 8 December 2024 6.00 p.m. Bishkek time to the following e-mail: vacancies@osce-academy.net with the Subject “Vacancy of Admission Assistant” and having attached the following documents in Russian and/or English that must be merged into one PDF file:

1) Cover Letter, one A4 page with no more than 300 words.
2) CV of maximum 2 pages.
3) One reference letter (dated 2020 - 2023).
4) Copies of diplomas, certificates and other documents to support the declared candidacy

Applications that do not meet the above requirements will not be accepted for consideration.

Only successfully selected candidates will be notified of further selection procedures.

The OSCE Academy in Bishkek is an equal-opportunity institution. It operates on the principle of non-discrimination. All recruitment decisions are taken on the basis of best qualification of the candidates, with consideration of regional and gender balance.